CONSTITUTION & BY LAWS OF THE INDIAN ASSOCIATION OF FREDERICK, Inc.
We, the members of the Asian Indian community of Frederick and the vicinity join together to form an Association with a mission: "To promote and develop cultural ties among the people of Indian origin and to create the awareness of Indian ethnic culture among the people of non-Indian origin residing in Frederick County and the vicinity" with further objectives to promote cultural, educational and social activities of the community.
ARTICLE I: NAME
The Name of the Association shall be The Indian Association of Frederick, Inc (IAF).
ARTICLE II: AIMS AND OBJECTIVES
Section I: The objectives shall be to promote social, educational and cultural well being of the community and to nurture the rich ethnicity of India.
Section II: No substantial part of the activities of the association shall involve in propaganda, or otherwise attempting to influence legislation, and the association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Not withstanding any other provision of these articles this association shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purpose of this association.
Section III: Said organization is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c ) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Section IV: No part of the net earnings of the association will inure for the benefit of any individual or individuals except when the executive committee decides to grant honorarium to distinguished scholars and artists. The Association shall not recommend, endorse or approve any product, service, publication, person or entity for the promotion of private interest.
ARTICLE III: MEMBERSHIP
Section I: Any person eighteen years or older who subscribes to the objectives of the association and pays the annual dues, as decided by the executive committee, is entitled to be a member of the association.
Section II: Each due paying member shall carry one vote. The individual and his/her spouse shall both be dues paying member when he/she pays for family. Dependent parents and children living with the dues-paying family member/members are entitled to all the benefits of membership except voting rights.
Section III: Membership may be revoked for a period not more than twelve months with due notice of a month for conduct considered undesirable, by the two-thirds of the assembled members of the association, provided that an explanation has been obtained and considered unacceptable to the majority of the executive committee.
ADDED UNDER AMENDMENT ONE -
Section IV: Membership will start on January 1 and end on Dec 31 of the same year.
Section V:All members who are running for office need to sign up in advance for the following year before their election nominations are sent in. This is to ensure that all office bearers on day one are paying members of the organization.
ARTICLE IV: THE EXECUTIVE COMMITTEE
Section I: The executive committee shall consist of seven office bearers.
Section II: The office bearers shall be a president, a vice president, a secretary, a joint- secretary, a secretary for youth activities, treasurer and a past president (ex-officio).
Section III: The members of the association at the general body meeting shall elect a vice president (president-elect for the next year), a secretary, a joint-secretary, a secretary for youth affairs and a treasurer.
Section IV: One auditor shall be elected by the members of the association at the general body meeting to audit the financial records. The auditor is not a member of the executive committee and she or he need not be a member of the Association.
Section V: The term of office for the executive committee and the auditor shall be one year. An executive committee member may stand for re-election in the coming year. The vice president is also president-elect for the following year.
Section VI: None of the members of the executive committee shall carry salary or take remuneration of any kind for their services. In the absence of the president, the vice-president shall exercise the power and perform the duties of the president.
ADDED UNDER AMENDMENT ONE -
Section VI1: Executive committee shall hold office from January 1 to Dec 31 for the year they are elected.
ARTICLE V: GENERAL BODY MEETING
Section I: The annual general body meeting of the association shall be held at appropriate date and time as decided by the executive committee. The notice of the annual meeting shall be given by mail or e-mail to each member of the association at least ten days prior to the meeting date.
Section II: The Association shall conduct an annual function and at least two major functions/activities during the year. The executive committee shall make every effort to accommodate and involve youth/children in all functions. The programs and other information should be sent to both dues paying members and to others to encourage larger participation.
Section III: Special general body meeting of the association may be held at the call of the executive committee or by the written request of at least ten members.
Section IV: The quorum for any general body meeting shall be 25% of the dues paying members.
ARTICLE VI: DISSOLUTION
The association can be dissolved only by the decision of General Body. Upon dissolution of this association, the executive committee shall, after paying or making provision for the payment of all the liabilities of the association, dispose of all the assets of the association in such a manner, or to such organization or organizations organized or operated exclusively for charitable, educational or scientific purposes as shall at the time qualify as an exempt organization under section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United states Internal revenue law).
ARTICLE VII: AMENDMENTS TO THE CONSTITUTION
This constitution may be amended by a vote of two-thirds of all the voting members present at the meeting provided:
(1) That the proposed amendment is submitted in writing, by a voting member and supported in writing by nine other voting members of the association to the executive committee, at least six weeks prior to the meeting, and
(2) That the executive committee appoints an ad-hoc committee to review the merits or the proposed amendment and receives recommendations as to the merits of the proposed amendment. The ad-hoc committee shall consist of equal representation of the proposes of the amendment, current executive committee, and neutral members, and
(3) That the executive committee reproduces the proposed amendment and the ad-hoc committee recommendations and distributes it to all the members of the association at least two weeks prior to the meeting.